Accounts Assistant

Job Summary:

We are seeking a meticulous Accounts Assistant to support the finance and accounting operations of our oil, gas, and shipping business. This role will assist with daily bookkeeping, invoice processing, financial reporting, and reconciliations. The ideal candidate should have a foundational understanding of accounting principles, with exposure to the maritime industries being a strong advantage.

Key Responsibilities:

Accounts Payable & Receivable

• Process supplier invoices and ensure timely payments to vendors, shipowners, port agents, and service providers.
• Generate customer invoices based on shipping contracts, cargo sales, or freight services.
• Monitor and follow up on outstanding receivables.

Bookkeeping & Data Entry

• Maintain accurate records of all financial transactions in the accounting system.
• Record journal entries and assist with general ledger maintenance.
• Track expenses, cost allocations, and vessel-related charges (e.g., bunkers, port dues, agency fees).

Banking & Reconciliations

• Assist in bank reconciliations and monthly account closings.
• Support cash flow monitoring.

Documentation & Compliance

• Organize and archive accounting documents such as invoices, credit notes, tax records, and payment proofs.
• Ensure compliance with local tax laws, VAT filings, and international financial regulations applicable to oil & gas or maritime trade.
• Support auditors with required documentation during internal and external audits.

Reporting & Support

• Assist in preparing monthly financial reports, cost summaries, and P&L analysis for shipping voyages or oil cargoes.
• Work closely with the operations and commercial teams to verify cost estimates, accruals, and invoice approvals.

Qualifications & Skills:

• Degree or Diploma in Accounting, Finance, or a related field.
• 1–3 years of accounting experience, preferably in the oil, gas, shipping, or logistics industries.
• Familiarity with accounting software.
• Basic understanding of shipping and trade terms (e.g., demurrage, freight, charter hire) is an advantage.
• Willingness to learn about the commercial and operational aspects of shipping and energy trading.