HR & Admin Officer

Summary

The HR & Admin Officer will support the full spectrum of HR operations and administrative functions, ensuring smooth execution of the employee lifecycle, benefits administration, compliance, and office operations. This position is essential in maintaining HR data accuracy, ensuring governance, and enhancing employee experience through engagement and process efficiency.

Key Responsibilities

Employee Lifecycle Management

• Maintain and update employee personal records and documentation.
• Support the full hire-to-retire process and coordinate with cross-functional teams to enhance employee experience.
• Prepare employment contracts, certification letters, and other HR-related documents for both local and cross-border employees.
• Handle HR-related invoicing and document tracking.

Benefits Administration

• Act as the point of contact for employee queries regarding HR policies, procedures, and benefits.
• Liaise with the HR Center of Excellence and third-party providers for benefit-related matters.
• Coordinate leave administration and support leave disbursement submissions to local authorities.

Governance, Compliance & Analytics

• Ensure accurate maintenance and confidentiality of employee records and career progression data.
• Support HR data migration and system alignment activities.
• Maintain organized documentation to support operational and audit requirements.
• Support the execution and adherence to updated HR policies and procedures.
• Assist in audit preparation and ensure proper maintenance of statutory HR records.

Employee Engagement & Support

• Assist in the planning and execution of employee engagement and cultural initiatives.
• Support actions aimed at enhancing the employee engagement index.

Office Administration

• Manage daily office operations including procurement, equipment maintenance, and facility-related support.
• Coordinate onboarding and offboarding processes, including IT resource assignment and access card management.
• Support ad-hoc administrative tasks and duties as assigned.

Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• At least 2 years of relevant HR and administrative experience.
• Proficient in HRIS, Google Workspace, and Microsoft Office tools.
• Strong interpersonal, communication, and organizational skills.
• Detail-oriented and able to handle sensitive information with discretion and integrity.