Operations Assistant Manager (Property)

Job Responsibilities:

• Manage all operational activities relating to Facilities and Maintenance for portfolio of properties (Office, Commercial, Industrial and Residential)
• Manage M&E/Facility related repair and replacement works or minor A&A works (if relevant)
• Conduct regular inspections of buildings to identify defects/irregularities and follow-up with rectification works.
• Manage Managing Agents (where relevant) and contractors to ensure performance of services as per the service contracts
• Manage all contracts to ensure they are reviewed on a regular basis; verify that invoices match contract pricing
• Call quotes, review and recommend necessary maintenance/adhoc works, and ensure contractor works are completed in accordance with awarded quotes.
• Ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required
• Attend to any tenants’ service calls on technical requests and feedbacks promptly
• Track and ensure renewal of all authorities’ licences
• Liaise with, collect, vett and approve all necessary fitting out submissions by tenants/contractors and check on progress and compliance of fitting out works
• Conduct handing over of premises before commencement/upon expiry of lease
• Recommend and implement best practices in facility maintenance
• Work with the respective Leasing Managers to provide technical and operational support on sub-division/ amalgamation of units and any other technical matters.
• Perform any other duties assigned

Job Requirements:

• Diploma in Facilities Management / Property Management
• Atleast 5 years of relevant experience