Personal Assistant to Director

Key Responsibilities:

• Manage the Director’s daily schedule, including calendar planning, meeting coordination, and appointment setting across business and personal commitments
• Handle all communications (calls, emails, messages) with a high level of discretion and professionalism
• Arrange and coordinate travel itineraries, accommodation, and logistics for both business and personal trips
• Assist in the planning and preparation for business meetings, events, and engagements, occasionally attending when necessary
• Manage all administrative and back-office functions, including daily operations
• Provide prompt and flexible support to the Director, including assistance with ad hoc task as needed

Requirements:

• A Degree or Diploma holder with at least 1.5 years of experience as an Executive Assistant preferably within the Asset Management industry.
• Proven track record in managing calendars, coordinating travel, overseeing office administration, supporting marketing initiatives, and handling a broad range of administrative duties
• Exceptional command of English, both written and spoken; proficiency in additional languages is a strong advantage
• Strong multitasking abilities with excellent interpersonal and communication skills to engage professionally with both internal and external stakeholders
• Demonstrates maturity and confidence in working and thrives in high-pressure, fast-paced environments
• Resourceful, detail-oriented, and capable of operating independently with minimal supervision, even in ambiguous situations
• Upholds the highest standards of professionalism, discretion, and integrity while consistently meeting team expectations