PURCHASING ASSISTANT

Responsibilities:

Purchase Orders and Record Keeping:

• Create DO (Delivery Order): Arrangement of production orders on a rack to be sent to the selected vendor based on order specification
• Create PO (Purchase Order): By gathering information, ensuring the accuracy of information based on PR (Purchase Requisitions), and following internal procedures.
• Maintaining and updating purchasing records: Including POs, invoices, and contracts.
• Undertake all word processing: (Purchase Order/Gate Pass/Etc) as required.
• Undertake all filing: (Purchase Order/Delivery Order/GRN/etc.) as required.
• Negotiating Delivery Schedules: To negotiate lead times and delivery schedules with the vendor based on the order requested date with consideration factors like secondary processes duration and vendor’s existing backlog duration
• Tracking Shipments: With local/Overseas goods with shipment arrangements, the purchaser tracks the shipment and informs internal departments about the estimated arrival date.
• Outstanding Orders: Daily/Weekly tracking of order status report.
• Potential vendors for specific needs, considering quality, pricing, and lead times.
• Benchmark quotations: Obtaining quotes from vendors and comparing them to find the most cost-effective and reliable option.
• Rationale of Negotiation: Maintaining and dealing with problems fairly, forming strong bonds with clients, and securing mutually beneficial deals, more people will want to work with you because of your ability and value your insights.
• Supplier Agreement: Review cost per unit, Minimum order quantities (MOQ), payment schedule, and any potential late fees.
• General administrative support: To the purchasing department such as scanning, photocopying,and maintaining filing systems.
• Miscellaneous: Answering phone calls, emails, and inquiries related to purchasing activities.
• Additional Responsibilities in Precision Engineering:
• Understanding: Specific terminology and materials used in precision engineering may be beneficial.
• Specialised : Involved in researching and sourcing specialized parts or equipment crucial for the company's products.
• Awareness: Maintaining awareness of semiconductor industry standards and quality certifications relevant to the company's procurement needs.
• Assistance: Any ad hoc duties as assigned by the direct superior.

Job Requirement:

• Min. O-Level or any equivalent certification.
• Proven work experience as a Purchasing Officer, Purchasing Agent, or similarrole
• Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
• Understanding of supply chain background and protocolSolid analytical skills, with the ability to create expense reports and conduct cost analysis