Personal Assistant

Job Title: Personal Assistant (PA)

Location: 55 Serangoon North Ave 4, S9 Building #03-04, S555859
Employment Type: Full-time / Part-time
Reporting to: Managing Director

Job Summary:

We are seeking a highly organized and proactive Personal Assistant to support the Director with both professional and personal tasks. The ideal candidate will be resourceful, discreet, and able to manage multiple priorities with efficiency and professionalism.

Key Responsibilities:

• Manage calendars, appointments, and scheduling for meetings, travel, and personal errands
• Coordinate and prepare documents, reports, and presentations
• Handle phone calls, emails, and correspondence on behalf of the executive
• Arrange travel itineraries, bookings, and visa documentation
• Maintain filing systems and keep track of important documents
• Liaise with internal departments and external vendors or clients
• Run personal errands and assist with lifestyle management (e.g., bookings, gifts, home appointments)
• Maintain confidentiality and discretion at all times
• Take minutes during meetings and follow up on action items
• Anticipate needs and proactively solve problems to ensure smooth daily operations

Requirements:

• Proven experience as a PA, executive assistant, or administrative support role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Ability to multitask and work independently in a fast-paced environment
• High level of discretion, reliability, and professionalism
• A positive attitude and solution-oriented mindset

Preferred Qualifications:

• Experience supporting C-level executives or business owners
• Familiarity with [industry-specific tools/platforms if any]
• Multilingual ability is a plus (if relevant)
• Driver’s license (if occasional driving is needed)