HR Admin

Job Overview

We are seeking a highly organized and detail-oriented HR Admin (Executive / Senior Executive) to support our growing operations. This role will be responsible for overseeing a range of human resources and administrative functions, ensuring smooth day-to-day operations and compliance with regulatory requirements.

Key Responsibilities

Human Resources

• Manage end-to-end recruitment processes, including posting of job advertisements, scheduling interviews, and onboarding/offboarding processes.
• Maintain accurate employee records, including certification status (e.g., BCLS) for full-time and part-time staff.
• Coordinate staff training, certification renewals and defensive driving for operational staff when required.
• Manage payroll processes and shift input using Infotech, including troubleshooting system issues and liaising with vendors.
• Prepare statutory submissions such as IR8A, IR21, and Government-Paid Leave claims.
• Handle work pass applications, renewals, and compliance-related matters with the Ministry of Manpower (MOM), including surveys and data submissions.
• Prepare and manage HR documentation including Letters of Appointment, Termination Letters, and staff handbooks.
• Participate in HR-related meetings, including disciplinary and termination discussions.
• Coordinate staff benefits, medical claims, vaccinations, and other welfare matters.
• Assist in teaching employees how to use internal systems such as Infotech and Medinet; manage Medinet portal access and staff database.

Administrative Support

• Source and apply for relevant government grants (e.g., PSG), including preparation and submission of required documentation.
• Prepare quotations and assist with tenders and other business submissions.
• Maintain and update filing systems, both digital and physical, for HR and operational documentation.
• Order and manage office stationery and general supplies.
• Provide basic finance support, including preparing IOUs for staff cash advances and assisting with reimbursements.
• Assist with insurance renewals and provide required documentation for vehicle and HR-related coverage.

Tenders & Compliance

• Prepare and compile reports, forms, and documentation for tender submissions in line with specified requirements.
• Manage post-submission queries and correspondences with relevant agencies or stakeholders.
• Coordinate and prepare internal SOPs and documentation for audits, including TPQA (Training Partners Quality Assurance) readiness.

Requirements

• Minimum 5 years of relevant experience in HR and administrative functions.
• Knowledge of grant application processes and tender submissions is preferred.
• Strong familiarity with HR systems (e.g., Infotech) and MOM processes.
• Meticulous, organized, and able to handle confidential information with discretion.
• Proactive, with strong communication and interpersonal skills.
Proficient in Microsoft Office Suite and comfortable with HRIS tools

If you’re interested in this role, click ‘Apply’ to submit your updated CV, or email your CV directly to [email protected] .

Know someone suitable? Referrals are greatly appreciated!