Personal Assistant

Job Duties & Responsibilities

• Coordinates and supports the daily operations and activities of a leadership team of a business unit and/or function.
• Provides administrative support for executives, including, but not limited to managing schedules and calendars and arranging travel.
• Aid executives in preparing for meetings.
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes, and documents for executives
• Coordinates meetings, training sessions, and other activities, including scheduling locations, securing refreshments, scheduling and confirming participants, and ensuring supply availability.
• Completes multiple project-related tasks simultaneously and with minimal supervision, with a focus on completing projects effectively and in a timely manner.
• Develops communication plans, assists and/or writes communications and distributes accordingly as needed.
• Coordinates the filing, logging and/or organization of business documents, such as contracts and other such agreements.
• Assists with documenting and developing operational and departmental related policies, procedures and best practices
• Maintains office supply and equipment inventory, including ordering, handling returns/exchanges, and payments with vendors and coordinating the delivery, return, and maintenance of equipment.
• Greets and sets up workspaces for visitors, interfacing with partners to ensure proper access and equipment are assigned.
• Participates in special projects and performs other duties as assigned.

Work Experience Requirements

• Minimum of 1 year relevant experience
• Skilled in communicating effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to learn new computer systems and software packages with ease.
• Ability to maintain high degree of confidentiality and handle highly sensitive information.
• Ability to prioritize, organize and perform multiple work assignments simultaneously while meeting assigned deadlines.
• Intermediate proficiency with Google Suite and Microsoft Office Suite
• Completion of a diploma level qualification with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
• Proficiency in English