Personal Assistant

• Oversee the HOD's calendar with accuracy, coordinating meetings, appointments, and travel logistics to ensure effective use of time and alignment with priorities
• Monitor, prioritize, and manage incoming emails; draft responses or delegate as necessary to ensure timely and appropriate communication
• Handle phone inquiries and correspondence, ensuring urgent or high-priority matters are addressed promptly
• Maintain organized and up-to-date records using digital tools, managing both electronic and physical files with precision

• Act as the central communication point for internal teams and external partners, responding to queries and directing requests to appropriate parties
• Ensure seamless communication between management and departments to support alignment on goals and initiatives

• Handle sensitive business, financial, and personnel information with discretion and confidentiality
• Provide timely updates to the HOD on urgent matters, prioritizing critical issues and ensuring necessary follow-ups are completed

• Organize and circulate meeting agendas, presentations, and relevant materials in advance to support informed decision-making
• Attend meetings to take thorough minutes, summarize discussions, and track follow-up actions to completion

• Keep both electronic and physical filing systems well-structured, updated, and easy to navigate
• Draft, edit, and refine reports, presentations, and correspondence to uphold high standards of accuracy and professionalism

• Assist the HOD in tracking key project timelines, deliverables, and milestones to ensure objectives are met
• Collaborate with various departments to gather information, compile updates, and support the advancement of ongoing initiatives
  

Job Requirements:

• Financial background
• Diploma in Accounting preferred
• Strong command of English and Mandarin
• Self-driven and adaptable
• Proficient in both written and spoken English and Chinese
• Strong organisational and multitasking skills
• Excellent knowledge of Microsoft (i.e. Outlook, Word, Excel, Powerpoint)