Personal Assistant

PBA SYSTEMS PTE LTD


Date: 11 hours ago
Area: Singapore, Singapore
Salary: SGD 3,000 - SGD 3,500 per month
Contract type: Full time
Key Responsibilities:
Email & Calendar Management
  • Oversee the HOD's calendar with accuracy, coordinating meetings, appointments, and travel logistics to ensure effective use of time and alignment with priorities
  • Monitor, prioritize, and manage incoming emails; draft responses or delegate as necessary to ensure timely and appropriate communication
  • Handle phone inquiries and correspondence, ensuring urgent or high-priority matters are addressed promptly
  • Maintain organized and up-to-date records using digital tools, managing both electronic and physical files with precision
Stakeholder Coordination
  • Act as the central communication point for internal teams and external partners, responding to queries and directing requests to appropriate parties
  • Ensure seamless communication between management and departments to support alignment on goals and initiatives
Confidential Information Management
  • Handle sensitive business, financial, and personnel information with discretion and confidentiality
  • Provide timely updates to the HOD on urgent matters, prioritizing critical issues and ensuring necessary follow-ups are completed
Meeting Preparation and Documentation
  • Organize and circulate meeting agendas, presentations, and relevant materials in advance to support informed decision-making
  • Attend meetings to take thorough minutes, summarize discussions, and track follow-up actions to completion
Document Management
  • Keep both electronic and physical filing systems well-structured, updated, and easy to navigate
  • Draft, edit, and refine reports, presentations, and correspondence to uphold high standards of accuracy and professionalism
Executive Support
  • Assist the HOD in tracking key project timelines, deliverables, and milestones to ensure objectives are met
  • Collaborate with various departments to gather information, compile updates, and support the advancement of ongoing initiatives



Job Requirements:

  • Financial background
  • Diploma in Accounting preferred
  • Strong command of English and Mandarin
  • Self-driven and adaptable
  • Proficient in both written and spoken English and Chinese
  • Strong organisational and multitasking skills
  • Excellent knowledge of Microsoft (i.e. Outlook, Word, Excel, Powerpoint)
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