Assistant Finance Manager

Job Description

The Assistant Finance Manager is a key member of the Finance Team supporting temple and non-temple accounting functions. The person in this role will be responsible for financial accounting, administering and tracking investment, managing trust accounts, procurement processes, and compliance-related duties. The role requires strong attention to detail, initiative, and the ability to manage multiple workstreams.

Key Responsibilities

1. Financial Accounting and Reporting

• Assist in preparing and maintaining financial records, including Balance Sheets, Income Statements, and General Ledger entries.
• Ensure compliance with accounting standards and assist with tax-related matters.
• Manage day-to-day Accounts Payable and Accounts Receivable transactions.
• Perform monthly bank reconciliations and support month-end closing and variance analysis.
• Support the preparation of monthly and annual financial statements and ad-hoc financial reports.

2. Investment and Asset Management (Gold, Bonds, Equities, T-bills, Fixed Deposits)

• Acquire or divest investments in consultation with HEB’s investment committee.
• Maintain accurate records of HEB’s investment portfolio, including tracking of dividends and coupons, and reporting on performance.
• Support monthly investment reporting and follow-up on fixed deposit renewals.
• Maintain accurate records of fixed assets, including depreciation and disposals.
• Conduct periodic stock-takes and maintain records of gold and jewellery assets.
• Support in budget development and monthly cash flow tracking.

3. Banking Operations

• Faciliatte account opening/closing, changes to signatories, and documentation.
• Ensure timely execution of payments, deposits, and inter-bank transfers.
• Maintain accurate and up-to-date bank records for all HEB units.
• Prepare supporting documents for board resolutions and perform reconciliation checks.
• Resolve discrepancies and follow up on outstanding items.

4. Trust Account Operations

• Administer four trust accounts.
• Prepare monthly financial reports (P&L, Balance Sheet, reconciliations).
• Ensure proper governance standards and accurate recordkeeping.

5. Procurement and Contract Administration

• Support procurement processes including vendor coordination, purchase orders, and contract documentation.
• Ensure that procurement records are properly maintained and compliant.

6. Governance and Compliance

• Support internal and external audits by preparing schedules and documentation.
• Assist in ensuring compliance with relevant accounting standards and regulatory requirements.
• Maintain oversight of donation records and ensure appropriate financial governance.

7. Administrative Support

• Coordinate finance-related meetings (e.g. Audit Committee, TAC), including minute-taking and follow-up.
• Provide administrative and reporting support to the Finance Manager and Head of Finance.

8. Participation in HEB Corporate and Temple Activities

• Assist with finance-related matters during HEB and temple events.
• Support temple finance functions as assigned.

9. Corporate Insurance (Excluding HR-Related Insurance)

• Administer policy renewals, claims processing, and insurance record maintenance.
• Support annual risk assessment exercises.

10. Other Duties

• Undertake any ad-hoc assignments as directed by the Finance Manager, Head of Finance, or CEO.

Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, or related field.
• Minimum 3 years of relevant finance or accounting experience.
• Knowledge of investment instruments and fixed asset management.
• Familiar with procurement processes and financial audit support.
• Good understanding of Financial Reporting Standards; familiarity with charity financial regulations is a plus.
• Strong proficiency in Microsoft Excel and financial software systems.
• Meticulous, analytical, and able to handle multiple priorities effectively.
• Strong communication and interpersonal skills.
• Able to converse in Tamil with the admin staffs and be willing to do work related site visits in the 4 temples managed by the Hindu Endowments Board.

Benefits

• Competitive salary and benefits package aligned with public service standards.
• Capability Building – Exposure to diverse projects and learning opportunities.
• Purposeful Work – Contribute to meaningful initiatives impacting the community.
• Networking – Work with industry experts, stakeholders, and community volunteers.