Office Administrator

We are seeking an enthusiastic and well-organized Office Administrator to manage front desk operations, admin functions and provide HR support.

Key Responsibilities:

Reception Duties

• Welcome and assist clients, visitors and employees professionally.
• Manage the reception area to ensure a neat and welcoming environment.
• Handle incoming calls, emails and general inquiries.
• Arrange courier, sort and distribute incoming and outgoing mail and packages.

Administrative Duties

• Maintain and organize office records, files, supplies, inventory etc
• Coordinate meeting room bookings
• Manage vendor relationships for office maintenance and supplies including procurement
• Maintain upkeep of pantry area and replenishing pantry supplies.
• Assist in performing daily/monthly reconcilliation and payments for corporate / membership cards.
• Support day-to-day office operations and resolve administrative issues.

HR Support

• Assist HR manager with HR-related tasks such as scheduling interviews and onboarding new employees.
• Support HR documentation processes when required
Assist in organizing company events, team activities and employee engagement initiatives

Requirements:

• Diploma or equivalent in Business Admin, HR or a related field.
• Prior experience in admin, reception or HR support roles is preferred.
• Proficiency in Microsoft Office Suite
• Strong organizational and multitasking skills with attention to detail.
• Excellent interpersonal and communication skills.
Ability to handle sensitive and confidential information with discretion

Priority will be given to candidates who can start work immediately or at short notice.