Administrative Secretary

Job Description:

We are seeking a dependable and well-organised Administrative Secretary to support the company's daily administrative operations. This role involves handling a variety of office tasks, including managing documents, coordinating internal communications, assisting with HR-related matters, and providing general support across departments. The ideal candidate is detail-oriented, professional, and able to manage multiple responsibilities efficiently in a fast-paced environment.

Key Responsibilities:

• Maintain a well-organised filing system for documents and records.
• Manage office supplies and ensure inventory levels are adequately maintained.
• Handle incoming phone calls, emails, and general enquiries promptly.
• Assist with HR-related tasks such as CPF submissions, leave tracking, claims processing, and employee onboarding.
• Coordinate meeting schedules, travel arrangements, and internal communications.
• Provide administrative support to various departments as required.

Requirements:

• Minimum Diploma or Degree in Business Administration, Office Management, or a related field.
• Strong organisational skills with attention to detail and the ability to manage multiple responsibilities effectively.
• Good written and verbal communication skills, with a professional and approachable demeanour.
• Familiar with basic administrative or bookkeeping processes.
• Able to handle sensitive and confidential information with discretion and integrity.
• Prior experience in a similar administrative or secretarial role is preferred.