Operation Assistant

An Operations Assistant supports the day-to-day functions and activities within an organization, ensuring smooth and efficient operations.

Key Responsibilities:

• Administrative Support: Manage schedules and appointments.
  Organize and maintain files and records.
  Prepare and edit documents, reports, and presentations.
  

• Communication: Act as a point of contact for internal and external communications.
  Respond to inquiries and provide information as needed.
  Coordinate meetings and take minutes.
  

• Logistics and Coordination: Assist with the planning and execution of events and projects.
  Coordinate travel arrangements and itineraries.
  Handle procurement and inventory management.
  

• Data Management: Collect, analyze, and report on various data sets.
  Maintain databases and ensure data integrity.
  Generate and distribute regular operational reports.
  

• Support Operations: Assist in the implementation of operational policies and procedures.
  Monitor and report on operational performance.
  Help troubleshoot operational issues and escalate as necessary.
  

• Financial Tasks: Assist with budget preparation and expense tracking.
  Process invoices, reimbursements, and other financial documents.
  Support financial audits and compliance checks.
  

Required Skills and Qualifications:

• Education: A high school diploma or equivalent is typically required; a bachelor's degree in business administration or a related field can be advantageous.
• Experience: Previous experience in an administrative or operations role is often preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Excellent time management, attention to detail, and multitasking abilities.
• Problem-Solving Skills: Ability to identify issues and develop effective solutions.
• Interpersonal Skills: Ability to work well with others and build relationships.

Minimum 1 to 2 years’ experience in a Sales function, preferably in a food-related environment.