Admin Executive (Logistics)

We are seeking a proactive and detail-oriented Admin Executive (Logistics) to support our logistics operations and administrative functions. This role involves close coordination with various departments, including procurement, finance, and headquarters, to ensure smooth handling of cost-related documentation, approvals, and reporting.

Key Responsibilities:

• Compile and consolidate payment approval forms for submission to HQ.
• Coordinate with department heads to secure approvals for expense-related matters.
• Support department heads in procurement-related checks and follow-ups.
• Liaise with the finance team to address queries and clarifications from HQ regarding supporting documents.
• Prepare cost-related reports and summaries for various departments.
• Maintain accurate petty cash records and prepare them for claims submission.
• Manage the creation, processing, and closure of job orders in the NOVA system for billing purposes.

Requirements

• Diploma in Business Administration, Logistics, Supply Chain Management, or a related field.
• Basic knowledge or experience in bookkeeping or finance-related processes.
• Strong ability to work independently with minimal supervision.
• Excellent multitasking skills and ability to manage multiple deadlines effectively.
• Highly organized, detail-oriented, and systematic in executing tasks.
• Familiarity with logistics processes or systems (e.g., NOVA or similar ERP tools) is preferred.