HR ADMIN EXECUTIVE

REPORTING TO: FINANCE SUPERVISOR

Position Overview: As a HR Admin Executive, you will be responsible for overseeing all aspects of HR operations, ensuring alignment with business objectives, and fostering a positive and productive work environment.

JOB DUTIES / RESPONSIBILITIES:

1. Talent Acquisition & Onboarding

• Manage end-to-end recruitment process for various departments.

• Liaise with hiring managers to understand manpower requirements.

• Develop job descriptions, source candidates, conduct interviews, and manage offer process.

• Coordinate onboarding programs and ensure a smooth integration of new hires.

• Handles exit clearance.
  

2. Employee Relations & Engagement

• Serve as a point of contact for employee inquiries and grievances.

• Foster a positive work environment and support employee engagement activities.

• Support conflict resolution and disciplinary processes in accordance with company policies.
  

3. HR Operations & Compliance

• Maintain and update HR records, HRMS system, and personnel files.

• Prepare HR reports and dashboards for management review.

• Ensure compliance with employment laws and company policies.

• Manage HR audits and documentation for MOM or regulatory purposes.

• Handles all related dormitories matters including renewal of contracts, cleanliness of room, enquiries, checking in and out of workers, etc.

• Ensure all foreign workers mandatory safety training is up to date and/or upgrade them to a higher certification for lower levy. (i.e, BCSS, SOC, Coretrade)

• Application & renewal for all work pass applications including applying for pre-housing checks, booking of flights, bond security, onboard centres for Indian workers, PCP plan for foreign workers, etc.

• Handle company license renewal BizSafe L4 by ensuring all required certification and audit checks are completed.

• Handle company PDPA policies and administration including yearly assessments and audit checks.

• Handles company vehicle related matters with relevant stakeholders, i.e, reporting/claiming to insurance of accidents, purchase of season parking, van banner, sofa, etc.
  

4. Performance Management & Training

• Support the annual performance appraisal and goal-setting process.

• Identify training needs and coordinate learning & development initiatives.

• Track training effectiveness and maintain training records.
  

5. Compensation & Benefits

• Support payroll-related matters (if applicable) and employee benefits administration.

• Manage leave, claims, insurance, and medical benefits processes.
  

6. HR Projects and Policy Implementation

• Participate in HR policy development, review, and implementation.

• Support or lead HR improvement initiatives and organizational development projects.
  

7. Ad-hoc duties as and when assigned

REQUIRED SKILLS / EXPERIENCE:

• Diploma or Degree in Human Resources, Business Administration, or related field.

• At least 1–3 years of relevant HR experience, preferably in construction field.

• Good knowledge of Employment Act and HR best practices.

• Proficient in MS Office and HRMS platforms (e.g. Info-Tech).

• Strong interpersonal and communication skills.

• Resourceful, proactive, and able to handle sensitive matters with confidentiality.