HR and Administrative Executive

Human Resource Operations:

• Handle full HR aspects (including monthly payroll processing from new hire to CPF contribution) of subsidiary company – Autobacs Car Care Services Pte Ltd (ACCS)
• Providing general administrative support in recruitment matters – job postings, arranging interviews (through email or calls), co-ordinating interview process (provide application forms, forms, etc. for candidates) and reference checks
• Manage end-to-end on-boarding and off-boarding matters including but not limited to door access card, documents to security office for access card, uniforms (full suit or polo T-shirt), lockers, locker keys, etc.
• Manage the work passes application, renewal and cancellation
• Assist in daily update and check Time Management System (TMS) reports and overtime requisitions for daily reporting and payroll processing – Autobacs Venture Singapore Pte Ltd (AVS)
• Prepare employment contracts, staff confirmation, promotion, acknowledgement resignation letters and other HR-related letters
• Maintain employee records including P-file, HRIS system, TMS reports and ensure all HR documentation is up-to-date and compliance with legal requirements
• Other HR related special projects as directed by the Management
Assist with HR general administration and other ad-hoc tasks as required

Administration:

• Assist in organizing company functions and staff welfare activities
• In-charge of servicing and maintenance of office equipment’s, e.g. corporate mobiles, office landlines, fibre broadband connection of 2 stores (Bukit Batok and Ubi), photocopiers, office air-con, water dispenser and filters, office phones (NEC), etc.
• Initiate and follow-up with application and renewal of tied-up programs with counter parties, Instalment Payment Plan (IPP) plans with banks
• Keeping stock of stationery, distributing to staff and when required. Weekly/Monthly replenish stationery orders for 2 entities - AVS (Bukit Batok and Ubi) and ACCS
• Keeping stock of staff uniforms (full suit and Polo T-shirt), safety boots, replenish order from regular suppliers and out-source for better quality and pricing for new suppliers
• Keeping stock of disc Decal, Kato printing ribbons and replenish with new orders
• Administrative and business support to CEO/CFO
• Other tasks may be assigned as necessary according to organizational needs