Operations Support & Admin Executive

PLAZA PREMIUM LOUNGE SINGAPORE PTE. LTD.


Date: 23 hours ago
Area: Singapore, Singapore
Salary: SGD 3,300 - SGD 4,000 per month
Contract type: Full time

Job Description

  • Support the RGM in planning, organizing and managing operational support functions
  • Coordinate, consolidate management reports, ensuring accuracy and timely submission to relevant stakeholders
  • Act as a liaison between the RGM and internal/external stakeholders to ensure timely communication and task completion
  • Build good rapport and network with external stakeholders to identify opportunities for business collaborations, co-marketing and Personal relations leverage
  • Manage end-to-end travel arrangements for RGM and other employees, including flight bookings, hotel reservations, transport coordination and expense management- demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Prepare and submit expense claims, travel claims, reports for your superior.
  • Provide on-ground logistical support for visitors such as transport coordination, airport visitor pass application, etc.
  • Ensure seamless operations of RGM’s office by providing support to business units on operational needs
  • Perform General Office administrative duties include attending walk-ins, courier arrangement, management of stationery and pantry supplies, maintenance of office equipment, telephone system and cleanliness of the office.
  • Purchase and allocate supplies and equipment with careful budget planning, maintain a clear inventory
  • Oversee the maintenance and repair of office facilities to ensure they remain safe, secure and well maintained
  • Initiate and implement process/ productivity enhancements where possible
  • Lead and coordinate general and administrative tasks
  • Undertake any additional responsibilities or projects as assigned


Job Requirements

  • Diploma in Business Administration, Management, or related field
  • Minimum 2-3 years of relevant experience in supporting senior management, administrative operations, or office coordination
  • Exposure to regional coordination will be an added advantage
  • Good organizational and multitasking abilities with strong attention to detail
  • High level of discretion in managing sensitive and confidential information
  • Strong interpersonal and communication skills with a high degree of professionalism
  • Proactive and able to work independently with minimal supervision
  • Flexible and adaptable to changing needs and priorities
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