Administrator cum Receptionist

5 days work week

Job descriptions:

Admin / Receptionist Duties

• General office admin related matters, including liaising with suppliers, vendors and procurement of office supplies and upkeep of office premises
• Generate invoices to clients and process invoices for payment, including verifying, posting and recording in an accurate, efficient and timely
• Create client’s data in system and assist in generating regular reports for unit managers
• Inventorisation and barcoding of files
• Compile and bind financial statements
• Co-ordinate company events and activities
• Backup receptionist duties, coordinate and manage meeting room booking for all departments including assisting to set up TV and projector, serve drinks to guests, bring guests to the meeting room
• Liaise with couriers/dispatches for incoming and outgoing documents and goods deliveries for local and oversea.
• Scanning of mails to auditors
• Manage pantry supply including the source of groceries, ordering biscuits and drinks, and ensure timely restocking
• Provide administrative support to departments including organizing and maintaining files and records, updating new staff extension numbers & names
• General ad hoc admin duties that may be assigned from time to time.

Requirements:

• At least 2 years of working experience in the related field is required for this position;
• Possess initiative and drive, attention to details and a good aptitude for learning;
• Team player with strong analytical, follow-up skills and time management skills;
• Strong communication and interpersonal skills; and
• Ability to work within tight timeline and in a fast-paced environment.