Events Executive

Main Duties and Key Responsibilities

• Conceptualise, coordinate and execute planned events/activities

• Brainstorm with the subcommittee to plan events that are popular, engaging and fresh for the members. Subsequently, a draft work plan of committees activities must be submitted by end of December of each physical FY for the new FY

• Liaise closely with event company, travel agency and all other external parties to ensure all logistic arrangements are taken care of, to achieve members’ satisfaction

• Create publicity materials such as posters and videos for publicity and publicising them through email blast, company website, committee members and social Media.

• Perform all event administrative duties such as responding to enquiry, reservation, registration, fees collection, etc.

• Handle all SAF meeting room booking enquiries, ascertain client’s requirements and assist the client until the event ended.

• Establish and manage every event’s budget closely to ensure a positive balance sheet with all expenses is accounted for, including collection of all participating fees.

• Submit all the necessary administrative requirements for post event/activity to events executive to vet before submitting to the manager.

• Generate yearly forecast of events and monitor the work plan to ensure smooth implementation of events.

• Monitor, tabulate and submit tabulation of monthly leave forecast to HR

• Liaising with Service Sergeant Majors to administratively assist for conferences.

Perform any other duties as and when assigned by your Manager.

Job Requirements and Qualifications

• At least Diploma in Events / Marketing or related discipline
• Minimum 3 year of relevant experience in Events Management
• Proficient in MS Office, Desktop Publishing Skills and Canva
• Good interpersonal and communication skills
• Strong ability to multi-task, results-oriented, independent, creative and resourceful
• Pleasant deposition with positive attitude
• Willing to work on weekends and public holidays when necessary