Personal Assistant (PA) to CFO

1. Job summary

2. Functions and responsibilities

• Manage daily schedules and appointments for CFO
• Handle phone calls, emails, and correspondences as required
• Follow up matters for and on behalf of CFO
• Assist in planning and organising internal meetings, off-site events, or staff functions
• Prepare meeting agendas, minutes, reports, and presentation slides
• Handle sensitive information with utmost confidentiality integrity and professionalism
• Manage errands or confidential matters as required by CFO
• Liaise with internal departments / functions and external stakeholders on behalf of CFO
• Prepare and coordinate for board meetings and general meetings of the Company, including setting up physical / hybrid meetings, getting ready board members’ files with the required board papers, refreshments
• Assist in coordinating the preparing / review of annual reports and announcements with various vendors / stakeholders
• Assist in planning and coordinating physical meetings with various vendors
• Keep abreast with relevant trainings / grants / subsidies that the Company and staff may tap on
Maintain filing systems, document organisation, and general office administration as needed

3. Requirements

• Candidate possessing Polytechnic Diploma and above preferred
• Candidate with basic accounting / bookkeeping knowledge will be an added advantage
• Strong communication and interpersonal skills
• Meticulous, neat, organized, taking initiatives and responsible
Technology-savvy; proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook)

4. Additional Responsibilities

• Carrying out additional duties/responsibilities when necessary or as instructed
• Ensuring and maintaining the tidiness, cleanliness and hygiene of the office environment