Administrative Assistant

JOB SCOPE

• Administrative Support: Handling correspondence (emails, phone calls, mail), managing calendars and scheduling appointments, coordinating travel arrangements, and preparing reports, presentations, and other documents.
• Office Management: Overseeing general office operations, maintaining office supplies, coordinating with vendors, and ensuring the smooth functioning of the office environment.
• Communication & Coordination: Serving as a point of contact for internal and external communications, facilitating communication between executives and other staff, and coordinating activities across different departments.
• Record Keeping: Organizing and maintaining physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Project Support: Assisting with various projects by conducting research, preparing materials, and providing support to team members.
• Strategic HR Planning: Developing and implementing HR strategies to support the organization's overall goals.
• Talent Acquisition: Managing the recruitment and selection process, including job postings, interviewing, and onboarding.
• Employee Relations: Handling employee grievances, disciplinary actions, and promoting a positive work environment.
• Performance Management: Overseeing performance reviews, goal setting, and development plans.
• Compensation and Benefits: Designing and administering compensation and benefits packages.
• Compliance: Ensuring compliance with all applicable labor laws and company policies.
• Training and Development: Identifying training needs and coordinating development programs.
• Employee Engagement: Implementing initiatives to improve employee morale and retention.
• HR Policy Development: Creating and updating HR policies and procedures.
• Record Keeping: Maintaining accurate employee records and HR information systems.
• Budget Management: Overseeing the HR department's budget and resource allocation.
• Leadership: Leading and managing the HR team.
• Communication: Communicating effectively with employees, managers, and stakeholders.
• Problem Solving: Addressing and resolving HR-related issues and challenges.