ADMIN

Position Summary:
The Administrative Executive is responsible for providing day-to-day administrative support to ensure the smooth operation of the office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Document Management
  
  • Prepare, organize, and manage documents such as reports, letters, invoices, and memos
  • Maintain proper filing systems (physical and digital) for easy retrieval
  • Ensure all confidential documents are handled appropriately

• Meeting & Scheduling Support
  
  • Organize and coordinate internal and external meetings, appointments, and travel arrangements
  • Prepare meeting agendas, take minutes, and follow up on action items

• HR & Finance Support (if applicable)
  
  • Assist with basic HR functions such as maintaining staff records and preparing onboarding documents
  • Support finance team with petty cash handling, invoice processing, and claims submission

• Vendor and Visitor Coordination
  
  • Liaise with external vendors for procurement, servicing, and deliveries
  • Greet and attend to visitors in a professional and courteous manner

• Ad Hoc Support
  
  • Support various departments with administrative tasks as needed
  • Assist in organizing corporate events and team activities