Operations Officer
Kidney Dialysis Foundation, Singapore (KDF)
Date: 11 hours ago
Area: Singapore, Singapore
Contract type: Full time
The successful candidate is responsible for supporting procurement, facility
management and vendor-related activities to ensure seamless operational support
across the organization.
General
management and vendor-related activities to ensure seamless operational support
across the organization.
General
- Assist in development and updating of SOP for procurement and facility operations
- Assist in budget preparation and expenditure control for equipment replacement, repair, maintenance, and service contracts to ensure efficient expense management
- Prepare and submit KPI and governance reports as part of monthly updates to management
- Maintain records of fixed and minor assets
- Coordinate the establishment of new centres and oversee renovation and repair activities across all locations, ensuring minimal operational disruptions.
- Support procurement and maintenance of office and medical equipment, including dialysis chairs and medical fridges, to meet operational needs.
- Assist in implementing facility systems and protocol.
- Support the maintenance of facilities, IT infrastructure, and organizational properties, proposing enhancement plans as needed.
- Maintain detailed logs and reports on maintenance activities, ensuring timely renewal of contracts and service agreements.
- Regularly update maintenance statuses and compile monthly reports following vendor meetings.
- Conduct regular inspections and address emergency breakdowns promptly to ensure optimal property conditions.
- Respond to emergencies, such as fires, power failures, and water shortages, during and after office hours, ensuring effective resolutions.
- Coordinate fire safety plans and coordinate fire drills.
- Assist in the end-to-end tender process and the management of contracts with vendors and suppliers, ensuring all tenders and quotations comply with corporate governance policies.
- Ensure tenders and procurements meet the required specifications, maintain quality standards, and are priced reasonably as per agreed timelines.
- Support implementing procurement systems and protocol.
- Identify gaps and contribute to improvement initiatives related to procurement and supply chain areas.
- Support the development and execution of the procurement strategies for better cost savings, quality, and prompt delivery.
- Analyze and aggregate requirements for centralized procurement to achieve cost savings/ containment through economies of scale.
- Regularly and proactively source for new suppliers for better quality products, payment terms and prices according to the business continuity plan.
- Manage supplier performance review and update approved vendor list.
- Ensure effective supplier and vendor management, negotiate for better terms to benefit the Foundation.
- Manage aging purchase orders and other documentation for housekeeping.
- Identify gaps and contribute to improvement initiatives related to procurement and supply chain areas.
- Collaborate with contractors and vendors to ensure timely completion of installations, maintenance, and repairs in accordance with contracts.
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