Receptionist #Toa Payoh

Greensafe International Pte Ltd


Date: 12 hours ago
Area: Singapore, Singapore
Contract type: Full time
Requirement

  • Minimum ‘O’ level Qualifications
  • Relevant school based experience would be preferred
  • Good communication and interpersonal skill
  • Must have at least 3 years of experience as receptionist

Working Hour

  • Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 1/2hr lunch break
  • Fridays: 7:00am to 3:30pm, inclusive of 1/2hr lunch break
  • Service not required on Saturdays, Sundays and gazetted public holidays

Job Scope

Front Desk Management

  • Greet and attend to visitors and clients in a courteous and professional manner.
  • Maintain a tidy and presentable reception area at all times.

Call Handling

  • Answer and direct incoming calls to relevant school personnel.
  • Handle general telephone and in-person inquiries from parents, vendors, and the public.
  • Take messages accurately and ensure timely delivery to relevant staff.

Email, Mail and Courier Management

  • Monitor the school’s generic email inbox and promptly forward messages to the appropriate departments or personnel for follow-up.
  • Receive, sort, and distribute incoming mail, parcels, and documents.
  • Prepare outgoing mail and liaise with courier services when necessary.
  • Record all incoming and outgoing mail from MOE couriers and SingPost (normal and registered) in the mail register.

Administrative Support

  • Provide general administrative support, including photocopying, filing, scanning, and data entry.
  • Assist in scheduling appointments,meetings or room bookings for school leaders and staff when needed
  • Verify payment records to ensure all required signatures and supporting documents are complete and properly attached
  • Assist in updating the school’s organisational chart displayed outside the General Office.
  • Assist in data verification as requested by school
  • Assist in updating the pigeonholes in the General Office at the end of the year or upon request by the school.
  • Assist in collecting forms and issuing items as requested by the school.

Other Responsibilities

  • Assist in the preparation and arrangement of light refreshments for guests.
  • Other administrative responsibilities may be assigned by the Admin Manager and School Leaders as needed.
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