Office & HR Administrator

About Vroon

Headquartered in the Netherlands, Vroon is an international shipping company employing approximately 1,400 professionals across global offices and on board a diverse fleet of around 65 vessels. Through various subsidiaries and under multiple brand names, we operate in specialized niche markets. Our fleet includes product and high-heat tankers, livestock carriers, and emergency response and rescue vessels.

Under the Livestock Express brand, we manage the world’s largest independent seaborne livestock fleet. Our modern, purpose-built vessels operate globally in accordance with the highest international standards for animal transport.

We are looking to hire a motivated and detail-oriented Office & HR Administrator.

Job Responsibliities :

1) Administrative

• Perform daily administrative functions including correspondence and internal communication.
• Liaise with vendors for office equipment maintenance and procure quotations.
• Manage procurement of office supplies and pantry replenishments, including issuing Purchase Orders via Microsoft D365 F&O.
• Serve as primary point of contact for tenancy matters and office operations.
• Schedule meetings and manage calendar invitations across teams.
• Liaise with external IT vendors to ensure timely support and resolution of ICT-related needs.
Manage incoming phone calls, email inquiries, and other general administrative duties

2) Human Resource Management

Responsible for a wide range of HR functions, including:

• Execute full-cycle recruitment processes and manage employee confirmations.
• Administer onboarding and offboarding procedures to ensure smooth transitions.
• Manage employee leave and benefits through third-party HR portals.
• Coordinate training and development programs to support staff growth.
• Manage work pass applications, renewals, and cancellations.
• Maintain and update HR records using Microsoft D365 HR module.
• Respond to employee inquiries regarding HR-related matters.
Provide support for additional administrative and HR functions as needed

A team player with a strong sense of responsibility & self-motivation to get tasks done independently.

An experienced candidate may be considered for a higher starting salary

• Possess a Diploma or Degree in Business Administration

• Minimum of 4 years of relevant working experience

• Good communication, writing and interpersonal skills.