Admin Associate

Executive Assistant providing support to the partner spanning administrative/ finance/ marketing aspects

Finance

• Process monthly reimbursement claims
• Update daily bank statement
• Assist with banking transactions including suppliers’ payments
• Process invoices for clients
• Assist with administrative procedures relating to billings and collections

Admin

• Purchase pantry and stationery items
• Track staff approved leave – Annual, Sick and Birthday Leave
• Onboarding New Staff
• Check mailbox for any incoming mails

Marketing

• Maintain updated marketing list
• Coordinate logistics for external events: arrange standees, assist with registration of guests and support with logistics at external venue

Secretary

• Manage meeting schedules
• Serve beverages to clients/ partners
• Arrange for team events

Preferred Attributes

• Proficient in English and Manadarin
• Comfortable using office tools for tax calculations and presentations.
• Works well both independently and in a team setting; demonstrates strong attention to detail.
• Communicates clearly and professionally, both in writing and verbally; comfortable engaging with clients and colleagues.
• Strong project management skills
• Motivated and effective in a fast-paced culture