PA cum Office Manager

We are looking for a Personal Assistant cum Office Manager role to ensure the efficient functioning of the Key Executive Officer (KEO) of the company. Additional role includes overseeing various administrative tasks and managing office resources. This position is pivotal for maintaining a productive and organized workplace, enabling the KEO to perform his daily functions effectively.

Job Scope and Responsibilities

Administrative Management

• Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures.

• Establish work priorities and ensure deadlines are met and procedures are followed.

• Manage office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies.

• Manage KEO day-to-day administrative tasks
  

Support and Coordination

• Provide administrative support to senior management and other staff.

• Schedule and coordinate meetings, appointments, for managers or supervisors.

• Prepare and edit correspondence, reports, memos, forms, and presentations.

• Coordinate KEO with clients, internal agency staffs, external parties on meetings, agendas and booking arrangements

• Handle incoming and outgoing communications, including phone calls, emails, and mail.
  

Records and Documentation

• Maintain office files and records, ensuring they are up-to-date and properly managed.

• Develop and maintain a filing system.

• Ensure data integrity and confidentiality.
  

Requirements:

• Excellent verbal communication skills

• Excellent multi-tasking skills

• Ability to work under time pressure

• Good social skills

• Excellent organizational skills

• Friendly and pleasant manner

• Typing and word processing skills

• Meticulous and detailed

• Documentation skills

• Attention to detail

• Only Singaporeans & PRs may apply

• Class 3 driving license (preferred but not a critical factor)