ADMINISTRATIVE EXECUTIVE

Job Summary

We are looking for a detail-oriented and proactive Administrative and Operations Executive to support our daily operations. The ideal candidate should be independent, reliable, and able to thrive in a fast-paced environment. This position is open to Singaporean citizens and Permanent Residents only.

Key Responsibilities

• Order Management
• Consolidate and acknowledge receipt of customer orders.
• Prepare and issue invoices, delivery orders, and consignment notes for each order.
• Assist in updating the product portfolio, ensuring accurate and up-to-date information.
• Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.
• Document Management
• Organize and file all documents systematically for quick and easy retrieval.
• Ensure proper documentation of all orders, deliveries, and transactions.
• Logistics Coordination
• Coordinate delivery schedules with drivers and customers to ensure timely shipments.
• Verify stock availability and inspect items before they are loaded onto delivery vehicles.
• Inventory Support
• Assist the Storekeeper with periodic stock counts to ensure accurate inventory records.
• Manage and issue stock transfers as required, ensuring proper tracking and documentation.
• Communication
• Answer phone calls and greet visitors in a professional manner.
• Respond promptly to customer inquiries via email and SMS.
• Provide clear and efficient communication with customers, suppliers, and team members.
• Reception Duties
• Act as the first point of contact for visitors, providing a welcoming and professional reception experience.
• Direct visitors to the appropriate person or department as needed.
• Office Supplies Management
• Monitor and maintain the department’s office supplies to ensure availability and avoid shortages.
• Place orders for new supplies as needed and keep track of inventory.
• Assist in updating the product portfolio, ensuring accurate and up-to-date information.
• Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.
  

Requirements

• Detail-oriented with strong organizational skills.
• Good communication skills, both written and verbal.
• Proficient in MS Word, Excel, and PowerPoint.
• Able to work well in a team and independently.
  
  

Benefits

• Competitive salary with negotiable package
• Annual Wage Supplement (AWS)
• Performance-based bonus
• Insurance Coverage
• 14 days annual leave
• Career growth opportunities
  
  

Why You Should Join Us

• Competitive salary and benefits.
• Opportunities for career development within a growing company.
  
  

How to Apply: Interested candidates are invited to submit their resume,detailing their relevant experience and why they are the ideal candidate for this position. Please send your application to [email protected] or apply to this post.

Join our team and be part of an exciting journey to elevate and grow with the company.