ADMINISTRATIVE EXECUTIVE

Angra Wine & Spirit


Date: 1 day ago
Area: Singapore, Singapore
Contract type: Full time
Job Summary

We are looking for a detail-oriented and proactive Administrative and Operations Executive to support our daily operations. The ideal candidate should be independent, reliable, and able to thrive in a fast-paced environment. This position is open to Singaporean citizens and Permanent Residents only.

Key Responsibilities

  • Order Management
    • Consolidate and acknowledge receipt of customer orders.
    • Prepare and issue invoices, delivery orders, and consignment notes for each order.
    • Assist in updating the product portfolio, ensuring accurate and up-to-date information.
    • Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.
  • Document Management
    • Organize and file all documents systematically for quick and easy retrieval.
    • Ensure proper documentation of all orders, deliveries, and transactions.
  • Logistics Coordination
    • Coordinate delivery schedules with drivers and customers to ensure timely shipments.
    • Verify stock availability and inspect items before they are loaded onto delivery vehicles.
  • Inventory Support
    • Assist the Storekeeper with periodic stock counts to ensure accurate inventory records.
    • Manage and issue stock transfers as required, ensuring proper tracking and documentation.
  • Communication
    • Answer phone calls and greet visitors in a professional manner.
    • Respond promptly to customer inquiries via email and SMS.
    • Provide clear and efficient communication with customers, suppliers, and team members.
  • Reception Duties
    • Act as the first point of contact for visitors, providing a welcoming and professional reception experience.
    • Direct visitors to the appropriate person or department as needed.
  • Office Supplies Management
    • Monitor and maintain the department’s office supplies to ensure availability and avoid shortages.
    • Place orders for new supplies as needed and keep track of inventory.
    • Assist in updating the product portfolio, ensuring accurate and up-to-date information.
    • Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.
Requirements

  • Detail-oriented with strong organizational skills.
  • Good communication skills, both written and verbal.
  • Proficient in MS Word, Excel, and PowerPoint.
  • Able to work well in a team and independently.

Benefits

  • Competitive salary with negotiable package
  • Annual Wage Supplement (AWS)
  • Performance-based bonus
  • Insurance Coverage
  • 14 days annual leave
  • Career growth opportunities

Why You Should Join Us

  • Competitive salary and benefits.
  • Opportunities for career development within a growing company.

How to Apply: Interested candidates are invited to submit their resume,detailing their relevant experience and why they are the ideal candidate for this position. Please send your application to [email protected] or apply to this post.

Join our team and be part of an exciting journey to elevate and grow with the company.
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