ADMINISTRATIVE EXECUTIVE
Angra Wine & Spirit
Date: 1 day ago
Area: Singapore, Singapore
Contract type: Full time

Job Summary
We are looking for a detail-oriented and proactive Administrative and Operations Executive to support our daily operations. The ideal candidate should be independent, reliable, and able to thrive in a fast-paced environment. This position is open to Singaporean citizens and Permanent Residents only.
Key Responsibilities
Join our team and be part of an exciting journey to elevate and grow with the company.
We are looking for a detail-oriented and proactive Administrative and Operations Executive to support our daily operations. The ideal candidate should be independent, reliable, and able to thrive in a fast-paced environment. This position is open to Singaporean citizens and Permanent Residents only.
Key Responsibilities
- Order Management
- Consolidate and acknowledge receipt of customer orders.
- Prepare and issue invoices, delivery orders, and consignment notes for each order.
- Assist in updating the product portfolio, ensuring accurate and up-to-date information.
- Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.
- Document Management
- Organize and file all documents systematically for quick and easy retrieval.
- Ensure proper documentation of all orders, deliveries, and transactions.
- Logistics Coordination
- Coordinate delivery schedules with drivers and customers to ensure timely shipments.
- Verify stock availability and inspect items before they are loaded onto delivery vehicles.
- Inventory Support
- Assist the Storekeeper with periodic stock counts to ensure accurate inventory records.
- Manage and issue stock transfers as required, ensuring proper tracking and documentation.
- Communication
- Answer phone calls and greet visitors in a professional manner.
- Respond promptly to customer inquiries via email and SMS.
- Provide clear and efficient communication with customers, suppliers, and team members.
- Reception Duties
- Act as the first point of contact for visitors, providing a welcoming and professional reception experience.
- Direct visitors to the appropriate person or department as needed.
- Office Supplies Management
- Monitor and maintain the department’s office supplies to ensure availability and avoid shortages.
- Place orders for new supplies as needed and keep track of inventory.
- Assist in updating the product portfolio, ensuring accurate and up-to-date information.
- Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.
- Detail-oriented with strong organizational skills.
- Good communication skills, both written and verbal.
- Proficient in MS Word, Excel, and PowerPoint.
- Able to work well in a team and independently.
- Competitive salary with negotiable package
- Annual Wage Supplement (AWS)
- Performance-based bonus
- Insurance Coverage
- 14 days annual leave
- Career growth opportunities
- Competitive salary and benefits.
- Opportunities for career development within a growing company.
Join our team and be part of an exciting journey to elevate and grow with the company.
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