Administration & Office Manager

Job Summary

Knoxtech Solutions Pte. Ltd. is seeking a reliable and hands-on Administration & Office Manager who will be responsible for day-to-day administrative work and the smooth operation of the office.

Thisis a practical, operational role that involves hands-on administration, office and facilities coordination, documentation, vendor liaison, and general office support. The successful candidate will play a key role in ensuring efficient office operations and providing strong administrative support to the business.

Key Responsibilities

Administration (Primary Role – Hands-on)

• Perform daily administrative duties including documentation, filing, data maintenance, and general office support.
• Provide direct administrative support to management and internal teams.
• Manage correspondence, scheduling, record keeping, and maintain accurate documentation and filing systems.
• Handle administrative matters independently and ensure tasks are followed through to completion.

Office & Facilities Management

• Manage the daily operation of the office to ensure a safe, organised, and functional workplace.
• Coordinate office facilities, maintenance matters, office equipment, and meeting rooms.
• Liaise with landlords, building management, vendors, contractors, and service providers.
• Coordinate office-related reception support to ensure smooth front-office operations
• Manage company assets, office supplies,inventory control, and related administrative records.

Policies, Records & Compliance

• Implement and follow administrative policies, procedures, and internal guidelines.
• Maintain administrative and personnel records in accordance with company requirements and local regulations.
• Ensure proper document control and record-keeping practices at all times.

General Support

• Provide support on office and administrativematters as required to meet business needs.
• Undertake any other administrative oroffice-related duties as assigned.

Requirements

Experience

• Hands-on experience in an administration and office management role.
• Experience in a professional services or SME environment is preferred.

Skills & Competencies

• Proficient in Microsoft Office applications, especially Outlook, Teams, Word, PowerPoint, and SharePoint.
• Strong organisational and multitasking skills with attention to detail.
• Independent, responsible, and able to work with minimal supervision.
• Professional and well-groomed demeanour with good interpersonal skills.
• Proactive team player with a positive and practical working attitude.
• Ability to communicate in Malay will be an added advantage.

Additional Information

• Working hours: Monday to Friday, 9:00am to 6:00pm.
• Working location: West Region
• This position is open to Singapore Citizens and Permanent Residents.
• Only shortlisted candidates will be contacted.