Adminstrative

Company Overview

SAI TRADERS & LOGISTICS PTE. LTD. is a Singapore-based company specializing in parcel delivery, courier, and logistics support services. It ensures timely transport and efficient coordination of goods across Singapore for individuals and businesses.

Job Title: Administrative Assistant - Logistics / Supply Chain (Import / Export)

We are seeking a detail-oriented and organized Import Export Administrative Assistant to join our team. You will manage all trade documentation, ensure full compliance with Singapore Customs & international regulations, coordinate shipments with all partners, and maintain accurate records.

This role suits candidates with basic trade knowledge, fresh graduates welcome, and great career growth opportunities.

Responsibilities

• Prepare, check, and process complete trade documents including commercial invoices, packing lists, bills of lading, certificates of origin, customs permits/declarations, letters of credit, and licenses to ensure shipment readiness
• Ensure 100% accuracy and compliance with Singapore Customs, TradeNet, and international trade laws by calculating duties, tariffs, taxes, freight, and insurance costs correctly
• Stay updated on trade regulations, restrictions, and permit requirements to maintain compliance
• Liaise daily with freight forwarders, customs brokers, shipping lines, banks, overseas suppliers, and local customers to coordinate shipments and resolve issues
• Track shipment status and monitor delivery schedules to promptly resolve delays, clearance issues, or document errors
• Respond professionally to enquiries via email, phone, and internal systems to support smooth operations
• Maintain well-organized digital and physical files, perform accurate data entry, and generate weekly/monthly operation reports for management review
• Assist managers with scheduling, filing, meeting support, and general office administrative tasks to ensure efficient workflow
• Support order processing, cost verification, and conduct basic trade research to aid operational accuracy
• Help improve workflows and documentation processes to increase efficiency and reduce errors

Preferred competencies and qualifications

• Diploma in Logistics, Business Administration, or Supply Chain preferred
• 1–3 years of experience in import/export or logistics is a strong advantage
• Familiarity with TradeNet and logistics/ERP software is beneficial
• Basic understanding of Incoterms and customs procedures
• Proficient in MS Office applications including Excel, Word, and Outlook
• Strong attention to detail and excellent organizational skills
• Good written and spoken English communication skills
• Ability to multitask, work under pressure, and solve problems independently
• Responsible, proactive, team-oriented attitude with eagerness to learn and grow

Other Information

Benefits

• Competitive salary with annual performance bonus and annual wage supplement (AWS)
• Annual leave, sick leave, and comprehensive medical insurance
• Training, upskilling, and clear career progression path
• Friendly and stable working environment
• Transport and meal allowance where applicable

Location Singapore (Central / East / West)

Working Hours

• Monday to Friday, 8: 30 AM – 5:30 PM, with overtime as required

Salary $2,400 – $3,800 per month (based on experience) plus allowance

• Education Level: GCE 'O' Level / Nitec / Diploma
• Experience: Entry-level / Fresh graduates welcome;5-7years experience preferred
• Salary Range: $2400 – $3800 Monthly
• Work Arrangement: Office-based
• Citizenship: Open to Singaporeans / PR / Eligible Work Pass holders