Site Admin ( 6 days Alternate Sat) - Woodland / Aljunied

General Office Administration:

· Serve as the first point of contact for visitors and phone calls, handling inquiries professionally and directing them appropriately.

· Manage and maintain office supplies, ensuring adequate stock levels and placing orders when necessary.

· Organize and maintain physical and electronic filing systems, ensuring documents are easily accessible.

· Schedule and coordinate meetings, appointments, and travel arrangements for office staff.

· Prepare and distribute correspondence, memos, and reports as required.

· Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.

· Maintain and update office databases and records.

· Attend and recording of minutes when require.

· Ensure office facility in operation by completing inspection and conduct repair and maintenance when necessary.

· Assist on IT related matters.

· Perform other general administrative and clerical duties as assigned.

· Assist Quantity Surveyors in the preparation of tender documents, including formatting, collating, and distributing information.

· Manage and organize project-related documents, bills of quantities, drawings, and specifications.

· Track and monitor project progress and deadlines.

· Coordinate communication between the QS team and external stakeholders, such as contractors and clients.

· Prepare and format presentations and reports for the QS team.

· Perform other administrative tasks specifically related to the Quantity Surveying function as required.

Requirements:

· Proven experience at least 1 year as an Administrative Assistant, preferably with some exposure to the construction or quantity surveying industry.

· Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.

· Strong attention to detail and accuracy.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Excellent written and verbal communication skills.

· Ability to work independently and as part of a team.

· Strong problem-solving skills and a proactive approach.

· Professional and presentable demeanour.

· Ability to handle confidential information with discretion.

· Diploma or relevant certification in Business Administration or a related field

· Internal Auditor Certification related to construction field will be an advantage

5 days work week with alt sat

Working hour : 8:30 am to 5 :30 pm

All applications will be treated in the strictest confidence and only shortlisted candidates will be notified

Yap Lay Choo

EA Licence No. 03C5391 | Registration No. R1987101