Admin Manager (Corporate Administration) (Beauty Industry) - KV
PASONA SINGAPORE PTE. LTD.
Position: Admin Manager (Corporate Administration) (Beauty Industry) (Job ID: 20217)
Bugis
Basic + AWS + VB
Attractive AL benefits
Job Description:
SGX Listing Preparation
Support the preparation of listing-related documents (prospectus, disclosure materials, etc.)
Coordinate with lead securities company, audit firm, and legal counsel
Provide practical support in establishing corporate governance frameworks
Assist in internal control measures to meet SGX requirements
Prepare systems for ongoing disclosure obligations post-listing
Board of Directors & Shareholders’ Meeting Administration
Prepare and distribute notices of meetings, agendas, and supporting materials for the Board and committees
Draft and maintain minutes (in both English and Japanese)
Manage shareholders’ meetings and related documentation
Compliance & Corporate Secretarial Duties
Develop and update Articles of Association, internal regulations, and corporate policies
Monitor compliance with relevant laws and regulations (Companies Act, SGX Listing Rules, etc.)
Oversee entity management for subsidiaries and affiliated companies
Coordination with Japan Headquarters and Overseas Group Companies
Liaise with The Japan departments (Corporate Planning, Legal, Finance, HR/General Affairs, Overseas Business) on minutes and reporting matters
Implement group-wide compliance policies within the Singapore entity and cascade to other overseas offices
Job Requirements:
Minimum 5 years of practical experience in Corporate Administration or Company Secretary functions
Business level of Japan language skills for handling meeting minutes, interpretation, and communication with Japan stakeholder and clients
Business level proficiency of English to understand legal documents and auditーrelated documents.
Able to proactively and flexibly respond to the dynamic phase of SGX listing preparations
Possesses strong integrity and the ability to handle confidential information appropriately.
Demonstrates meticulous attention to detail while maintaining the ability to prioritize and drive tasks forward effectively.
Nice to have
Professional qualification with ICSA (Chartered Governance Institute) or SAICSA (Singapore Association of the Institute of Chartered Secretaries and Administrators)
Hands-on company secretarial experience in SGX Mainboard or Catalist-listed companies
Involvement in IPO preparation processes (SGX, HKEX, TSE, etc.)
Strong knowledge in Legal and Compliance domains
Experience in audit firms or legal practices
We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
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Thank you for your cooperation.
Tan Katrina Therese Yap
EA Registration No: R25128964
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
URL: www.pasona.com.sg
EA License No:90C4069