Facilities Coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Work Order & Request Management

• Process maintenance requests and create work orders with accurate specifications and priority levels.
• Track work orders from initiation to completion and follow up to ensure timely resolution.
• Coordinate scheduling between technicians, contractors, and building occupants.

Vendor & Contractor Management

• Schedule preventive and corrective maintenance with approved vendors.
• Obtain competitive quotes for repair and maintenance projects.
• Process contractor access requests, including security clearances and permits.
• Maintain contractor databases and ensure current documentation including insurance certificates, licenses, and safety certifications.

Documentation & Records Management

• Maintain asset and equipment tracking systems with maintenance histories.
• Organize building files including floor plans, equipment manuals, and maintenance logs.
• Manage inspection reports, compliance records, and service contracts to meet audit and regulatory standards.

Communications & Stakeholder Relations

• Serve as primary contact for facility-related inquiries from vendors, and client.
• Respond to emails, phone calls, and in-person requests.
• Notify clients of scheduled maintenance and coordinate communication between clients.

Meeting Support

• Schedule meetings, site inspections, and walkthroughs.
• Prepare agendas, take minutes, and track action items.

Financial Administration

• Process invoices and match to work orders and purchase orders.
• Track budgets, monitor expenditures, and consolidate monthly expenses.
• Maintain expenditure records and prepare documentation for budget reviews.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.