Admin Assistant/ Admin Executive (Work Pass & Office Admin) | Up to $4,500 | 5 Days Work Week

Location: Tampines North
Working Hours: Monday to Friday, 9:00am – 6:00pm

About the Company

Our client is the Singapore subsidiary of a Nasdaq-listed engineering group headquartered in China. The company serves high-tech industries including semiconductors, LED displays, and solar photovoltaics, providing engineering solutions, facility systems, and advanced technology services to customers across the region.

Job Responsibilities

• Handle daily office administration, filing, and documentation

• Coordinate with government agencies and relevant authorities on administrative matters

• Process work pass applications, renewals, cancellations, and related employment documentation

• Maintain employee records, attendance records, leave administration, and personnel files

• Coordinate meetings, prepare reports, and manage schedules

• Liaise with vendors, contractors, and external service providers

• Support company operations through effective office administration and coordination

• Assist with invoicing, accounts administration, and finance-related documentation where required

• Ensure proper record keeping and compliance with company procedures

• Perform other ad-hoc duties assigned by management

Requirements

• Diploma in Business Administration, Accounting, Human Resource Management, or related disciplines

• Relevant experience in administration, office operations, HR administration, or accounts administration

• Experience handling work pass matters and government portal submissions will be advantageous

• Proficient in Microsoft Office applications, especially Excel and Word

• Strong organisational, communication, and coordination skills

• Meticulous, responsible, and able to work independently

• Ability to communicate effectively with Mandarin-speaking stakeholders and overseas counterparts when required for work-related communications

Why Join Us?

• 5-day work week

• Competitive salary package

• AWS and performance bonus (subject to company performance)

• Medical benefits

• Stable career progression opportunities

• Exposure to regional business operations

• Friendly and professional working environment

Applicants who possess relevant experience are encouraged to apply. Shortlisted candidates will be contacted for an interview.

EA Licence No.: 23C1703
EA Personnel No.: R1762582
EA Personnel Name: Wong Choo Sian (Jabez)