Accounts, HR & Admin Executive

Company Overview

MILCHEL PTE. LTD. is a student hostel for international students, focusing on Academic Care, Physical Care, and Character Guidance. We seek passionate and determined individuals to help us deliver the best experience for our residents.

Job Summary

Support finance, HR, operations, and administration functions to ensure smooth daily operations at the student hostel, including transactions, payroll, talent management, inventory, compliance, and general office duties.

Responsibilities

• Process e-banking transactions, conduct physical bank trips, and prepare general payments to maintain accurate financial records
• Manage petty cash balances, process staff claims, and monitor kitchen and utility expenses for budget control
• Prepare and send invoices, acknowledge payments, and update aging reports to ensure timely billing and collections
• Assist with regular payroll processing and prepare tuition salary payments accurately and on schedule
• Manage the full employment cycle including job advertisements, interviews, on boarding, probation monitoring, and terminations to support talent management
• Maintain HR documents, track work schedules, and monitor staff leave entitlements including leave in lieu and fingerprint clock-ins to ensure compliance
• Drive staff welfare initiatives, organize training and team-bonding activities, and review company policies to enhance employee engagement
• Order and issue kitchen, household, and general stock; monitor mobile top-up inventory to support operations
• Track equipment warranties and arrange servicing to maintain asset reliability
• Handle front desk duties including receiving calls, distributing mail, and maintaining basic office upkeep such as clearing newspapers and cardboard
• Collect and log cash from printing and mobile top-ups for accurate accounting
• Serve as a committee member for PDPA (Data Privacy) and WSH (Workplace Safety & Health) to support compliance efforts
• Run external errands such as medical checks for staff and students, and trips to ICA and MOM to support operational needs
• Manage transport schedules to ensure timely and efficient logistics
• Complete other tasks assigned by supervisor to support overall team objectives

Required competencies and certifications

• Minimum GCE ‘N’ Level qualification
• Proficient in Microsoft Office applications to perform daily administrative and financial tasks
• Ability to plan work and deliver according to schedule to meet deadlines
• Meticulous attention to detail and ability to work independently to ensure accuracy and reliability
• Strong multi-tasking skills to manage diverse responsibilities effectively

Preferred competencies and qualifications

• Able to read, speak, and write in English and Chinese to communicate clearly in the workplace