Facilities Coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Role Overview

As the Facilities Coordinator (Finance & Operations), you will play a pivotal role in balancing financial meticulousness with day-to-day facilities excellence. You will be responsible for managing site finances, purchase orders, and budget tracking, alongside driving key operational and sustainability initiatives. Your mission is to ensure the team seamlessly meets both JLL’s and the client’s deliverables on time, maintaining the highest KPI and quality standards.

This is a dynamic role that requires a high degree of dependability, flexibility, and a proactive mindset. Because facilities operations are fluid, this position extends beyond a standard 9-to-5 routine; it requires exceptional time management to meet strict financial deadlines and operational needs.

Key Responsibilities1. Financial Administration & BudgetingEnd-to-End Procurement Lifecycle: Raise Purchase Orders (POs) and route copies efficiently to vendors and the JLL and client systems.

Goods Receipt (GR) Management: Prepare and submit accurate JLL Goods Receipts in a timely manner.

Invoice & AP Coordination: Check, verify, and route vendor invoices to the JLL Accounts Payable (AP) team, ensuring flawless processing ahead of strict monthly cut-off dates.

Financial Reporting & Tracking: Review funding reports, accurately log service periods, and continuously track, review, and validate all POs, GRs, and invoices.

Account Reconciliation: Proactively resolve outstanding vendor invoices, requesting and reviewing Statements of Account (SOA) as necessary.

Budgeting Support: Partner with leadership to assist in the preparation and forecasting of the yearly financial budget.

Ad-Hoc Support: Provide administrative support for miscellaneous financial and procurement tasks as required.

2. Day-to-Day Operations & Workplace ExperienceSustainability Co-Champion: Drive on-site sustainability initiatives, aligning workplace practices with JLL and client green goals.

Office Decor & Environment: Lead the setup, coordination, and execution of seasonal and office decor projects to maintain a vibrant workplace experience.

Procurement Support: Assist with the sourcing and procurement of vendors, services, and supplies as operational needs arise.

Stationery Management: Oversee inventory and optimize pricing structures for all office stationery and supplies.

Cross-Functional Backup: Act as a reliable backup for other facilities team members to ensure uninterrupted site operations during leave or peak periods.

Skills & Qualifications

Technical & Professional Competencies

Financial Acumen: Prior experience handling POs, GRs, invoicing, and basic budgeting within a corporate environment.

Facilities Awareness: A foundational understanding of workplace operations, vendor coordination, and office administration.

Time Management: Exceptional organizational skills with a proven track record of meeting tight financial closing and project deadlines.

Attributes for Success

Resilience Under Pressure: Ability to remain poised, polite, and deeply professional during high-pressure situations or interpersonal conflicts.

Adaptability: A flexible approach to working hours to accommodate event setups, urgent operational needs, or end-of-month financial deadlines.

Culture Fit: A mature, level-headed professional who brings a collaborative, positive, and fun-loving attitude to a fast-paced team environment.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.