Facilities Operations Coordinator

RECRUIT EXPRESS PTE LTD

Facilities Operations Coordinator (1 year contract)

Startdate: 1 July 2026

Facilities and AV Department

To provide a centralized administrative and transactional support across the integrated Soft, Security and Engineering functions.
This role ensures contractual compliance through rigorous invoice processing, performance data consolidation, Single Central Record, licensing and contractlists, and maintaining the “Audit-Ready” status of the Facilities, Cafe and Transport Operations sections.
End-to-end processing of invoices, ensuring three-way matching between Vendor Invoices, Service Entry Sheets and Purchase orders.
Liaise with Finance Department to track aging reports and resolve payments discrepancies for both fixed and ad-hoc (non-fixed) resources.
Consolidate monthly Service Level Agreement (SLA) and Key Performance Indicator (KPI) data from various service streams
Ensuring timely submission of performance reports from Integrated Service Vendors andverifying data accuracy against on-site proof- of-presence tools.
Tracking penalties /incentives structures based on the structured performance model.
Maintain Digital Document Library such as Google Drive and Sharepoint for all maintenance regimes, service reports and safety certifications
Coordinating staff attendance and training records for the on-site team
Monitoring and following of Single Central Record and ensuring updated records.
Providecard printing support on seasonal basis.
Process,evaluate and monitor bus chartering invoices and catering invoices
Provide activities and events support
Executeany related works assigned as required by Facilities Director

Requirements

Knowledge on Microsoft Office 365
Knowledge on Google platform will be an advantage
Experience in Facilities Ticketing System will be an added advantage
Ability to synthesize raw data into clear, professional reports
At least 3 years of relevant Administrative experience in an Facilities Management environment.

Interest applicants, pls email updated resume to ***email_hidden***

Joanna Chua

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599