HR Admin Assistant

SCAN - BILT PTE LTD

> Min requirement = relevant certifications from ITE / Polytechnics

> Proficiency in Microsoft office application like word, excel, & outlook

> some working experiences in civil engineering and construction sector

> good organisation and communication skill

> Positive and willing to learn

1. General Administration

Management (Screening) of incoming calls – calls to GM & Directors to be screened
Arrangement of courier service for all Departments administrative documents;
Filing/scanning & copying of work (where requires)
Inventory Management – Pantry and Office stationaries
Maintaining / replenish of First Aid Kit;
Updating and maintaining of telecommunication system – speed dial list / intercom list
Maintaining corporate list of Motor Vehicle –
Co-ordination with custodians for vehicle inspection (if any)
Ensure proper insurance coverage
Ensure VPC for big vehicle are properly renewed
Support in application of RU plates / road tax waiver application

2. Time Management & Attendance System

Maintaining Biometric Machine Records; - Monitoring workers home leave/home leave entitlement/no pay leave status & leave application in InfoTech HRM system
Daily monitoring of attendance records
Keeping track of employee’s attendance/absenteeism/working hours/overtime

3. SB Learning Centre & External Training

Provide general administrative assistance on Training Plan/Registration and monitoring of worker’s mandatory courses expiry date.
Support department heads on staff training needs and arrange necessary courses when required.

4. Human Resource Administration

5. Ad Hoc

Assist in organizing company functions and events
Verifying of HR Admin related invoices, raising of material requisition form (MRF)
Ad-hoc projects/task assigned.