Employer Information

Authority: Executive Office Branch
Location: 51 Grange Road, Singapore 249564

Position Overview

The Executive Office Branch is seeking a dedicated and detail-oriented Accounts Payable Executive to support the Finance Unit's Accounts Payable (AP) operations. The successful candidate will be responsible for processing payments, validating invoices, maintaining financial records, handling vendor enquiries, and supporting finance-related administrative functions.

This is a full-time onsite position requiring strong finance operations experience, particularly in Accounts Payable processes.

Contract Duration

Firm Period

01 August 2026 – 31 July 2027

Optional Extension

01 August 2027 – 31 July 2028

Working Hours

Monday – Thursday: 8:30 AM – 6:00 PM
Friday: 8:30 AM – 5:30 PM

Inclusive of 1-hour lunch break

No Work-From-Home arrangement

No work required on Saturdays, Sundays, and Singapore Public Holidays

Key Responsibilities

Accounts Payable Operations

• Process and manage payment transactions accurately and within stipulated timelines.

• Verify invoices and supporting documents before payment processing.

• Validate payment requests and ensure compliance with approval requirements.

• Reconcile discrepancies relating to invoices, payments, and supporting documentation.

Documentation & Record Management

• Maintain complete and accurate records of payment transactions.

• Ensure proper filing of approvals, authorisations, invoices, and supporting documents.

• Monitor tracking spreadsheets and maintain data accuracy.

Stakeholder & Vendor Support

• Respond to payment-related enquiries from vendors.

• Liaise with internal officers regarding invoice and payment matters.

• Follow up on missing or incomplete documentation when necessary.

Administrative Support

• Support finance-related administrative activities.

• Assist in ad-hoc projects and assignments assigned by the Executive Office.

Qualifications

Applicants should possess either:

Option 1

Diploma in Finance, Accountancy, Business, or related discipline

OR

Option 2

Diploma in any discipline with at least 1 year of relevant finance experience

Required Experience

Candidates must demonstrate recent and hands-on experience in:

Accounts Payable operations

Invoice validation and verification

Reviewing supporting financial documents

Payment processing workflows

Data entry and maintenance with high accuracy

Finance administration and record management

Important: Relevant experience must be reflected in the candidate's current role or within the last two most recent positions held after 2020.

Required Skills

Finance & Technical Skills

• Strong knowledge of Accounts Payable processes

• Invoice verification and reconciliation

• Accurate financial data management

• Financial documentation handling

Microsoft Office Skills

Advanced proficiency in Microsoft Excel including:

VLOOKUP

Pivot Tables

Conditional Formatting

Data Validation

Spreadsheet Management

Digital Skills

• Comfortable using digital solutions to improve productivity

• Open to leveraging AI tools and automation technologies to enhance work efficiency