Cluster Purchasing Manager

JOB SUMMARY

Reporting to the Cluster Director of Finance, the Cluster Purchasing Manager is responsible for leading and overseeing all procurement and purchasing activities across Raffles Sentosa Singapore and Sofitel Singapore Sentosa Resort & Spa. The role ensures procurement operations are conducted in accordance with Accor policies, brand standards, financial controls, and local regulations while delivering cost efficiencies, quality assurance, supply continuity, and operational excellence. The position plays a critical role in supplier management, contract negotiations, inventory governance, compliance, sustainability initiatives, and team leadership. (foundit)

WHAT YOU WILL BE DOING

• Provide professional, efficient, and flexible service in accordance with Accor standards and luxury hospitality expectations.

• Lead and manage all procurement activities for Food & Beverage, Operating Supplies & Equipment (OS&E), FF&E, Engineering, Housekeeping, IT, and Capital Expenditure (CAPEX) requirements.

• Develop and implement cluster sourcing strategies to achieve cost optimization, operational efficiency, and service excellence.

• Establish, negotiate, and maintain strategic supplier partnerships while ensuring best-value procurement practices.

• Manage the end-to-end procurement cycle, including RFQ, RFI, RFP, tender processes, supplier evaluation, contract negotiation, and award recommendations.

• Ensure all purchases comply with company procurement policies, delegated authority limits, audit requirements, and internal controls.

• Monitor market trends, pricing fluctuations, supply chain risks, and sourcing opportunities to support informed purchasing decisions.

• Review and approve purchase requests and purchase orders to ensure accuracy, compliance, and budget alignment.

• Partner closely with operational departments to forecast purchasing requirements and support business needs.

• Oversee vendor performance management, supplier audits, and service level agreements.

• Ensure timely contract renewals and maintain a comprehensive supplier database.

• Manage inventory control processes, including minimum and maximum stock levels, stock movement reviews, and periodic inventory counts.

• Support hotel openings, renovations, and special projects through effective procurement planning and execution.

• Drive sustainability and responsible sourcing initiatives aligned with Accor ESG commitments.

• Prepare procurement reports, savings analyses, spend reviews, and management presentations.

• Lead, coach, and develop the Purchasing team to ensure high performance and succession planning.

• Collaborate with Finance, Culinary, Engineering, Rooms Division, and operational leaders to support strategic business objectives.

• Ensure compliance with workplace safety, hygiene, and local legislative requirements. (foundit)

YOUR EXPERIENCE AND SKILLS INCLUDE

Education & Certification

• Degree or Diploma in Supply Chain Management, Procurement, Business Administration, Hospitality Management, or a related discipline.

• Professional procurement certification (e.g., CIPS, CPSM, or equivalent) is advantageous.

Relevant Experience

• Minimum 8–10 years of procurement or purchasing experience, preferably within luxury hotels, integrated resorts, or hospitality environments.

• At least 3 years of leadership experience managing purchasing teams.

• Strong exposure to Food & Beverage procurement, OS&E, CAPEX sourcing, contract management, and inventory control.

• Experience supporting multi-property or cluster operations is preferred. (VivoCity Sentosa)

Technical & Functional Competencies

• Strong knowledge of procurement best practices, sourcing strategies, tender management, and supplier negotiations.

• Sound understanding of budgeting, cost control, inventory management, and audit compliance.

• Familiarity with hotel procurement and ERP systems such as BirchStreet, SAP, Oracle, SunSystems, or equivalent platforms.

• Strong analytical, reporting, and commercial evaluation skills.

• Proficiency in Microsoft Excel, Word, PowerPoint, and procurement analytics tools. (foundit)

Leadership & Personal Attributes

• Strategic thinker with strong commercial acumen.

• Excellent stakeholder management and relationship-building skills.

• Strong negotiation and influencing capabilities.

• High level of integrity, accountability, and professionalism.

• Ability to manage multiple priorities in a fast-paced luxury hospitality environment.

• Results-oriented with strong problem-solving and decision-making skills.

• Passion for developing teams and fostering a culture of excellence. (foundit)

MAIN DUTIES

Procurement & Supplier Management

• Lead sourcing, tendering, and supplier selection activities.

• Negotiate commercial agreements to achieve optimal value and service standards.

• Monitor supplier performance and maintain approved vendor programs.

• Develop alternative sourcing strategies to mitigate supply chain risks.

Cost Control & Compliance

• Ensure procurement activities align with approved budgets and financial objectives.

• Maintain compliance with procurement policies, audit requirements, and internal controls.

• Identify and implement cost-saving opportunities without compromising quality.

Inventory & Operational Support

• Oversee inventory governance and stock optimization.

• Ensure timely procurement and delivery of goods and services to support hotel operations.

• Support operational departments with procurement planning and forecasting.

Team Leadership

• Lead, mentor, and develop the Purchasing team.

• Conduct performance reviews and provide ongoing coaching.

• Ensure effective manpower planning, scheduling, and training of team members.

Reporting & Strategic Planning

• Prepare monthly procurement performance reports and savings analyses.

• Support annual budgeting and business planning exercises.

• Provide market intelligence and procurement recommendations to senior management.