HR & Admin Executive

We’re looking for an organized and people-oriented HR Executive to support our day-to-day HR operations for our site teams in a Smart Cleaning & Facility Operations industry. In this role, you’ll help manage payroll, attendance, HR systems, and work permit matters — ensuring our front-line team members are well supported and everything runs smoothly behind the scenes. It’s a great opportunity for someone who enjoys structure, teamwork, and making a real difference in people’s work experience.

What You’ll Be Doing:

HRIS & Attendance

• Keep employee profiles updated in our HR system (Times Software).
• Track and reconcile attendance records to make sure payroll is spot-on.
• Share updates and reports with the team when needed.

Payroll & Compensation

• Help run our daily, weekly, and monthly payroll cycles accurately and on time.
• Check overtime hours and make sure pay calculations are correct
• Prepare simple payroll reports for the management team.

Leave & Admin Support

• Record and update leave applications in the HR system.
• Apply leave on behalf of team members when required.
• Prepare letters and HR-related documents like confirmations or memos.

Employee Support & Engagement

• Be the go-to person for any HR questions — payroll, leave, attendance, or general queries.
• Help make sure new joiners feel welcomed and supported.
• Manage the HR inbox and handle day-to-day correspondence.

Work Permits & Compliance

• Assist with applying, renewing, or cancelling work permits when needed.
• Help with basic tax clearance matters and liaise with government agencies.
• Make sure the company stays compliant with MOM and HR regulations.

Records & Documentation

• Keep employee files and records organized (both digital and hardcopy).
• Maintain confidentiality and accuracy in all record-keeping tasks.