Procurement Officer

Procurement Officer – Data Entry & Information Management

Role Overview

The Procurement Officer will be responsible for maintaining accurate procurement records, entering supplier and purchase data into company systems, and ensuring all procurement information is up-to-date for reporting and compliance purposes. This role supports the procurement team by handling administrative tasks and ensuring smooth information flow.

Key Responsibilities

• Data entry: Input purchase orders, supplier details, invoices, and contract information into procurement systems.

• Information updates: Regularly update vendor databases, pricing lists, and procurement records to reflect current information.

• Document management: Organize and maintain procurement files, ensuring compliance with company policies and audit requirements.

• Reporting support: Generate and update procurement-related reports for management review.

• Vendor coordination: Assist in updating supplier contact details and ensuring vendor compliance documentation is current.

• System accuracy: Verify data integrity across procurement platforms and correct discrepancies promptly.

Skills & Qualifications

• Strong attention to detail and accuracy in data management.

• Proficiency in Microsoft Excel and procurement software/ERP systems.

• Good organizational and time-management skills.

• Ability to handle confidential information responsibly.

• Prior experience in procurement administration or data entry is preferred.

Performance Indicators

• Timeliness and accuracy of procurement data entry.

• Up-to-date vendor and procurement records.

• Compliance with audit and reporting requirements.

• Efficiency in supporting procurement operations.