Executive Assistant (Contract
RECRUIT EXPRESS PTE LTD
-Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team
-Coordinate the administrative and logistics aspects of meetings
- Assist in the consolidation of agenda/materials for meetings
-Produce minutes of meetings
-Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions
-Undertake any other function-related duties and tasks assigned.
Regional Function
- Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.
-Assist, provide ad-hoc assistance to the other function Managers where necessary
Coordination
- Liaise for the purpose of information requests, provision, event/meeting coordination &confirmation, and ensuring adherence to company policies and procedures
-Coordinate meetings and arrangements
-Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.
Information Management
-Disseminate information as requested
Requisition Management
-Process Travel Request System and Purchase Requisition System
- Obtain necessary approvals for all purchase/travel requisitions & expense claims
Requirements
- Minimum of 1 year of secretarial experience with senior management
- Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)
Topaz Liang Huimin (CEI No. R1104500), email to: [email protected]