Office Assistant

Company Overview

The client is located in Singapore, offering opportunities to gain experience across administration, finance, and business operations within multiple industries and business functions.

Job Summary

We are seeking a proactive Office Assistant to provide administrative, finance, and import/export documentation to support one of our group of companies, ideal for fresh graduates or those seeking career growth in administration or business operations.

Responsibilities

• Provide daily administrative support across business units to ensure smooth operations
• Manage correspondence, scheduling, and coordination to facilitate effective communication and workflow
• Maintain accurate records, databases, and filing systems for easy retrieval and compliance
• Perform data entry and manage documents to support operational efficiency
• Support ad-hoc administrative projects and operational tasks as needed
• Assist with invoice preparation and maintain financial documentation accuracy
• Support Accounts Receivable and Accounts Payable processes to ensure timely financial transactions
• Prepare reports and supporting documents to assist finance and management teams
• Prepare and verify shipping and trade documents, including invoices, packing lists, bills of lading, and certificates of origin, to ensure shipment accuracy
• Coordinate with suppliers, freight forwarders, logistics providers, and customers to track shipment documentation and status updates
• Ensure compliance with company procedures and regulatory requirements related to import/export documentation
• Maintain organized records of all import and export documentation for audit and reference
• Assist in resolving discrepancies and shipment-related issues to minimize delays and errors

Required competencies and certifications

[Not Required]

Preferred competencies and qualifications

• Diploma, Higher NITEC, Degree, or equivalent qualifications
• Experience in administration, finance support, logistics, supply chain, or import/export operations is advantageous but not mandatory

Other Information

• Structured mentorship and guidance from senior management
• Exposure to multiple industries and business functions
• Opportunities for professional development and career progression
• Supportive and collaborative work environment
• Long-term growth opportunities within the organization