Admin Executive

Company Overview

One Excalibur Pte Ltd specializes in wholesale telecommunications equipment, supplying networking hardware, transmission systems, and cabling solutions to enterprise clients, system integrators, and service providers across Asia.

Job Summary

We are looking for a reliable Admin Executive to manage office operations, coordinate logistics documentation, and support sales and operations teams in a fast-paced wholesale environment. The ideal candidate will handle trade-related paperwork, basic inventory tracking, and general office management.

Responsibilities

• File and organize documents to maintain accurate and accessible records for office operations
• Enter data accurately into systems to support reporting and administrative workflows
• Manage document flow including purchase orders, delivery orders, and invoices to ensure timely processing and compliance
• Prepare routine reports, memos, and letters to communicate information clearly across departments
• Support sales and operations teams with ad-hoc administrative tasks to facilitate smooth business functions
• Coordinate with internal teams and external partners to ensure efficient handling of logistics documentation
• Track basic inventory levels to assist in stock management and reporting
• Use Microsoft Word and Excel, including basic formulas and pivot tables, to create and manage documents and reports
• Manage email communications and cloud-based file sharing platforms (e.g., Google Drive, OneDrive) to maintain organized digital records
• Work independently and collaboratively to meet deadlines and support team objectives
• Maintain attention to detail in all tasks, especially in handling numbers and document accuracy

Required competencies and certifications

• Minimum GCE ‘O’ Level or Diploma in Business Administration, Logistics, or related field
• At least 1–2 years of administrative experience
• Proficiency in Microsoft Office (Word, Excel including basic formulas and pivot tables)
• Familiarity with email management and cloud-based file sharing (e.g., Google Drive, OneDrive)
• Strong organizational and multitasking abilities demonstrated through managing multiple administrative tasks efficiently
• Good written and verbal communication skills in English to support clear internal and external correspondence
• Attention to detail to ensure accuracy in documents and reports
• Ability to work independently and as part of a team to achieve operational goals

Preferred competencies and qualifications

• Self-starter who can identify and suggest process improvements to enhance administrative efficiency

Other Information

Working Arrangement

• Work From Home, 5 days work week
• Flexible and responsive to operational requirements
• Training will be provided

What We Offer

• On-the-job training and career development opportunities
• Exposure to operations coordination, reporting, and client handling
• Supportive and collaborative team environment
• High salary package with performance bonuses
• Fixed working hours from 9:00 AM to 5:00 PM, Monday to Friday, supporting work-life balance
• Annual leave and public holiday entitlement
• Medical benefits with no co-payment