Assistant Facilities Manager

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position Overview The Assistant Facilities Manager supports the facilities management team in maintaining, operating, and improving commercial, industrial, or corporate real estate properties. This role involves assisting with day-to-day facility operations, vendor coordination, space planning, and ensuring optimal building performance while maintaining a safe and efficient work environment.

Key Responsibilities

Operations Support Assist in overseeing daily building operations including HVAC, electrical, plumbing, and security systems. Support preventive maintenance programs and coordinate with maintenance staff to ensure all facility systems operate efficiently. Monitor building performance metrics and help identify areas for operational improvement.

Vendor and Contractor Management Coordinate with external vendors and service providers for maintenance, repairs, and specialized services. Assist in vendor selection, contract management, and performance monitoring. Help ensure all work meets quality standards, safety requirements, and budget parameters.

Space Management Support space planning initiatives, office moves, and reconfigurations. Assist with tenant services, lease compliance, and occupancy planning. Help maintain accurate floor plans, space inventory records, and occupancy databases.

Administrative Duties Maintain facilities documentation, work orders, and maintenance records. Assist with budget tracking, expense reporting, and procurement processes. Prepare reports on facility performance, maintenance activities, and project status for senior management.

Safety and Compliance Help ensure compliance with building codes, safety regulations, and environmental standards. Assist with emergency preparedness planning and coordinate safety inspections. Support implementation of workplace health and safety protocols.

Required Qualifications Bachelor's degree in facilities management, engineering, or related field preferred, or equivalent experience. 5 years of facilities management, property management, or construction experience. Strong organizational skills and attention to detail. Proficiency in Microsoft Office suite and facilities management software systems.

Preferred Qualifications Facilities Management Professional (FMP) certification or similar credentials. Experience with computerized maintenance management systems (CMMS). Knowledge of building systems, construction processes, and regulatory requirements. Strong communication and project coordination skills

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.