Corporate Secretarial Executive(short-term contract)

Job Overview

Oversee full company secretarial portfolio for assigned clients, ensure full regulatory compliance under Companies Act and deliver standard-compliant secretarial services.

Key Responsibilities

• Serve as main client contact, manage client relations, understand business needs and advise on corporate governance.

• Prepare board resolutions, meeting minutes and all statutory secretarial documents.

• Monitor statutory filing deadlines for ACRA submissions and guarantee accurate lodgement.

• Arrange board & shareholder meetings; draft agenda, minutes and resolutions per legal requirements.

• Maintain updated corporate statutory records and client document filing.

• Provide ongoing compliance advisory and update clients on latest regulatory amendments.

• Complete new client onboarding, KYC due diligence and timely preparation of share certificates & controller filings.

• Resolve client issues and escalate complex cases to superior accordingly.

• Assist internal process improvement and ad-hoc admin tasks as assigned.

Requirements

• Min 1 year secretarial experience preferred;

• Sound knowledge on Companies Act and corporate secretarial regulatory rules.

• Meticulous, proactive, good communication, able to multi-task and meet tight deadlines under pressure.

• Fluent spoken & written English; Mandarin is a bonus.

• Proficient in MS Office, familiar with ACRA filing is advantageous.

• Self-driven, strong accountability, good at independent & teamwork work.