Finance Executive

Key Responsibilities

1. Full Set of Accounts (2 – 3 Entities)

• Maintain the complete general ledger for assigned entities, including journals, accruals, and month-end closing entries.

• Prepare and review balance sheet schedules and supporting schedules on a monthly basis.

• Perform bank reconciliations for all bank accounts under assigned entities.

• Ensure all transactions are recorded accurately in NetSuite in accordance with applicable accounting standards.

2. Intercompany Billings

• Generate and process intercompany invoices for cost-sharing, management fees, and cross-entity services on a timely basis.

• Reconcile intercompany balances across entities monthly and ensure elimination entries are properly supported.

• Coordinate with counterpart finance teams to confirm intercompany positions and resolve discrepancies.

• Maintain documentation for all intercompany transactions in line with transfer pricing policies.

3. Invoice Billing

• Issue customer invoices accurately and promptly upon confirmation of billing triggers (course completion, service delivery, milestones).

• Monitor the AR ageing report and follow up on outstanding receivables in accordance with the collections policy.

• Process credit notes and adjustments with appropriate supporting documentation and approvals.

• Reconcile customer statements and resolve billing disputes in a timely manner.

• Ensure proper GST treatment is applied on all invoices issued, including correct tax codes in NetSuite.

4. Petty Cash Management

• Administer petty cash floats for assigned entities, including disbursements and replenishments.

• Verify petty cash claims for completeness, authenticity, and compliance with the expense policy prior to approval by the Finance Manager.

• Conduct regular petty cash counts and reconcile physical cash against the petty cash log.

• Record all petty cash transactions in NetSuite and ensure expenses are coded to the correct cost centres and accounts.

5. Reporting & Ad-hoc Support

• Support the Finance Manager in preparation of schedules for audit, tax computation, and statutory reporting.

• Assist with any process improvement initiatives related to AR, billing, and cash management workflows.

• Perform any other finance-related duties as assigned by the Finance Manager or CFO.

Qualifications & Experience

• Diploma or Degree in Accounting, Finance, or a related discipline.

• Minimum 2 – 3 years of relevant experience in a full-set accounting role.

• Experience handling multiple entities or a group environment is an advantage.