Administrative Assistant

Company Overview

QUEK HOCK SENG CONSTRUCTION (PTE) LTD is a construction company based in Singapore, providing reliable services in building and project management.

Job Summary

You will manage client and supplier communications, coordinate deliveries, process purchase orders, and support office and warehouse operations to ensure smooth daily workflows.

Responsibilities

• Resolve administrative and operational issues by liaising with clients and suppliers to maintain efficient workflows
• Manage phone calls, emails, and correspondence professionally to ensure clear and timely communication
• Process and follow up on purchase orders to support procurement and maintain accurate inventory levels
• Perform data entry, filing, scanning, and document management to keep organized and accessible records
• Support daily office administrative tasks to facilitate smooth business operations
• Assist with warehouse coordination and stock take activities to maintain accurate inventory records
• Complete ad-hoc duties assigned by management to support team and operational needs

Required competencies and certifications

• Use Microsoft Office (Word, Excel, Outlook) proficiently to complete administrative and data management tasks
• Apply written and verbal communication skills to interact effectively with customers and suppliers
• Utilize strong numerical skills and attention to detail to ensure accuracy in data entry and order processing
• Manage multiple tasks and meet tight deadlines to maintain operational efficiency
• Demonstrate responsibility, organization, and the ability to work independently to complete tasks reliably