Admin Assistant

Company Overview

StarMedia is a multidisciplinary BTL advertising agency in Singapore offering integrated marketing solutions. We serve leading global consumer brands with services from design and visual merchandising to project and event management.

Job Summary

You will provide comprehensive administrative support to ensure smooth office operations, assist with staff travel and recruitment processes, manage records and supplies, and coordinate onboarding and internship activities.

Responsibilities

• Perform general office administrative tasks to support daily operations efficiently
• Arrange and coordinate staff travel plans to meet scheduling and budget requirements
• Maintain and update files, records, and databases accurately for easy retrieval and compliance
• Generate invoices and purchase orders, and manage filing to support financial and procurement processes
• Coordinate logistics arrangements and prepare related documentation to ensure timely delivery and compliance
• Manage and maintain office supplies and equipment to ensure availability and functionality
• Update staff details in the system through accurate data entry to maintain current personnel records
• Support onboarding administration by preparing welcome kits, sending emails, and coordinating IT setup for new hires
• Prepare clearance forms for staff resignations to facilitate smooth offboarding
• Support recruitment administration by posting job openings, screening resumes, scheduling interviews, and setting up Zoom meetings
• Handle internship applications and track progress to support internship program management
• Coordinate internship recruitment and liaise with schools to maintain strong partnerships
• Assist with internship confirmation processes in collaboration with educational institutions
• Submit applications via the Ready Talent Programme portal, providing basic support for compliance and tracking

Requirements:

• Educational Level: O-level or equivalent
• Fresh Graduates are welcome
• Competent in MS Office application (Words, Excel etc)
• Good interpersonal skills & team work
• Meticulous, multi-task, collaborate and work independently under pressure
• ENGLISH & CHINESE language competency in both written and spoken is a MUST (to communicate with Chinese workers
• Meticulous with a keen eye for details
• Highly self-motivated, able to work with minimal supervision, good working attitude and team player

Benefits:

• Performance Bonus
• Professional development